AI-powered operating system for agencies
Every client. Every contractor. One system.
Thirty minutes, on your own numbers.
Proposals, delivery, client approvals, contractor work and the invoices at the end — run by one system, with AI doing the parts nobody wants to.
Watch it runThe whole agency, on one screen
The studio dashboard, then a twelve-week cash flow forecast — chart and week-by-week table. The real application, not a mock-up.
Most studios lose margin they never see
Not on the projects that went wrong — those are obvious. On the ones that felt fine. None of it shows up in a spreadsheet that only knows what you billed.
Four moves, and one record underneath
Not four tools that agree because somebody retyped the numbers.
- 01
Scope it
A proposal drafted from the brief, sent for signature.
- 02
Sign it
It becomes a contract. They sign from a link; you counter-sign.
- 03
Do it
Milestones, tasks, deliverables — and hours costed as they are logged.
- 04
Bill it
Invoice from the milestone. They pay from a link. Margin updates.
Both sides of the work, and the inbox for each
The client portal
Signs in with a link. Sees deliverables by milestone, approves with a reason, replies in a thread that emails you.
Milestone 2 — Build
Contractors, end to end
Their own sign-in, their own hub. Assigned tasks, messages, files behind an NDA gate, and invoices they submit themselves.
AI that does the work
Scope from a brief, tasks from a milestone, a morning briefing of what needs attention. Grounded in your data, and it refuses to guess.
A margin that admits what it does not know
Revenue minus the costs you remembered to enter is not margin, it is optimism.
An hour with no cost basis is reported as uncosted, not valued at zero — the difference between a number you can take to a pricing conversation and one that just looks reassuring.
See it on your own numbersProject margin
ACME — Orbit Platform
- Billed
- £45,000
- Cost
- £28,410
- Margin
- £16,59037%
12 hours recorded with no cost rate. Reported as uncosted, not as free.
Example figures.
One system, from the first proposal to the money landing
Margin you can actually see
Every hour carries a cost rate, not just a billing rate. An hour with no cost basis is reported as uncosted, never as zero.
A portal your clients will use
Sign-in by link. Deliverables by milestone, approvals with a reason, a thread that emails them when you reply.
Proposal to payment, once
Proposal to contract to invoice to paid, without retyping any of it.
Time that survives a second look
Effective-dated rates at four levels, approved by a second person. Utilisation says "not measurable" rather than inventing forty hours.
Automations that fire once
Rules are data, not code. Dry-run before anything sends. The same fact twice still sends one email.
AI where it has the context
Scope from a brief, tasks from a milestone, a morning briefing. Grounded in your data, and it refuses to guess.
Tenant isolation in the database, enforced two-factor, and an audit log that takes no edits.
Coming soon — we’ll announce: accounting and chat integrations, portals on your own domain. Not built, and said plainly: single sign-on, SOC 2 certification.
Priced per studio, not per seat you regret adding
Every line names something the product does. No free tier — 14 days free with a card on file, and nothing is charged until the trial ends.
Starter
For a studio of one. Everything needed to run a single client engagement well.
£39/month
£468 billed yearly · saves £120
Start on Starter14 days free · card required · cancel any time
- One seat
- Up to 3 clients
- One active project
- Proposals & contracts
- Invoicing with Stripe
- Time tracking
- Client portal (Retainr OS branded)
- Basic analytics
- 100 AI requests/month
Pro
For growing studios. Full suite with AI automation and team collaboration.
£159/month
£1,908 billed yearly · saves £480
Start on Pro14 days free · card required · cancel any time
- Unlimited projects
- Unlimited clients
- Up to 5 team members
- Everything in Starter, plus:
- AI scope generator & task breakdown
- Content Engine (3 posts/week)
- Outreach Engine
- White-label client portalComing soon — we’ll announce
- Custom email domainComing soon — we’ll announce
- Retainer management
- Financial reports & VAT helper
- 1,000 AI requests/month
- 20 GB storage
Studio
For established agencies. Full AI automation, unlimited everything, priority support.
£399/month
£4,788 billed yearly · saves £1,200
Start on Studio14 days free · card required · cancel any time
- Everything in Pro, plus:
- Unlimited team members
- Unlimited AI requests
- Pricing Intelligence
- Command Centre AI briefings
- Contractor management
- Advanced analytics & BI
- API access & webhooks
- GitHub delivery signals (commits, deploys, CI)
- Workspace-level row security & append-only audit trail
- Priority support
- 100 GB storage
Find out what last quarter actually made
Thirty minutes on your own numbers, and you will know.